2.60.310 Special procurements.
In its capacity as contract review board for the City, the City Council, upon its own initiative or upon request of the City Manager, may create special selection, evaluation and award procedures for, or may exempt from competition, the award of a specific contract or class of contracts as provided in this section.
(1) Basis for Approval. The approval of a special solicitation method or exemption from competition must be based upon a record before the City Council that contains the following:
(a) The nature of the contract or class of contracts for which the special solicitation or exemption is requested;
(b) The estimated contract price or cost of the project, if relevant;
(c) Findings to support the substantial cost savings, enhancement in quality or performance, or other public benefit anticipated by the proposed selection method or exemption from competitive solicitation;
(d) Findings to support the reason that approval of the request would be unlikely to encourage favoritism or diminish competition for the public contract or class of public contracts, or would otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the solicitation requirements that would otherwise be applicable under these regulations;
(e) A description of the proposed alternative contracting methods to be employed; and
(f) The estimated date by which it would be necessary to let the contract(s).
(2) In making a determination regarding a special selection method, the City Council may consider the type, cost, amount of the contract or class of contracts, number of persons available to make offers, and such other factors as it may deem appropriate.
(3) Hearing. The City shall approve the special solicitation or exemption after a public hearing before the City Council.
(a) At the public hearing, the City shall offer an opportunity for any interested party to appear and present comment.
(b) The City Council shall consider the findings and may approve the exemption as proposed or as modified by the City Council after providing an opportunity for public comment. (Ord. 135 § VIII(B), passed 3-13-2018)