Article VII. Alternative Source Selection Methods for Goods or Services and Personal Services
2.60.300 Sole-source procurements.
A contract may be awarded as a sole-source procurement without competition pursuant to this section.
(1) Determination of Sole Source. Before a sole-source contract may be awarded, the City Manager shall make written findings that the goods or services, personal services or professional services are available from only one source, based on one or more of the following criteria:
(a) The efficient use of existing goods or services, personal services or professional services requires the acquisition of compatible goods or services, personal services or professional services that are available from only one source;
(b) The goods or services, personal services or professional services are available from only one source and required for the exchange of software or data with other public or private agencies;
(c) The goods or services, personal services or professional services are available from only one source, and are needed for use in a pilot or an experimental project; or
(d) Other facts or circumstances exist that support the conclusion that the goods or services, personal services or professional services are available from only one source.
(2) Negotiations. To the extent reasonably practical, contract terms advantageous to the City shall be negotiated with the sole-source provider.
(3) Notice. The City Manager shall post notice of any determination that the sole-source selection method will be used on the City’s website not less than 10 days prior to the date a sole-source contract will be awarded. The notice shall describe the goods or services, personal services or professional services to be procured, identify the prospective contractor and include the date and time when, and place where, protests of the use of a sole-source selection method must be filed. (Ord. 135 § VIII(A), passed 3-13-2018)