(a) Notice of any pre-offer conference, including:

(b) The form and instructions for submission of proposals, including the location where proposals must be submitted, the date and time by which proposals must be received and any other special information, e.g., whether proposals may be submitted by electronic means;

(c) The name and title of the person designated for the receipt of proposals and the person designated as the contact person for the procurement, if different;

(d) A date, time and place that prequalification applications, if any, must be filed and the classes of work, if any, for which proposers must be prequalified;

(e) A statement that the City may cancel the procurement or reject any or all proposals;

(f) The date, time and place of opening;

(g) The office where the request for proposals may be reviewed;

(h) A description of the personal services to be procured;

(i) The evaluation criteria;

(j) The anticipated schedule, deadlines, evaluation process and protest process;

(k) The form and amount of any proposal security deemed reasonable and prudent by the City Manager to protect the City’s interests;

(l) A description of the manner in which proposals will be evaluated, including the relative importance of price and other evaluation factors used to rate the proposals;

(m) If more than one tier of competitive evaluation will be used, a description of the process under which the proposals will be evaluated in the subsequent tiers;

(n) If contracts will be awarded to more than one personal services contractor, an identification of the manner in which the City will determine the number of contracts to be awarded, or that the manner will be left to the City’s discretion at time of award;

(o) If contracts will be awarded to more than one personal services contractor, the criteria to be used to choose from the multiple contracts when acquiring personal services shall be identified;

(p) All required contract terms and conditions, including the statutorily required provisions in ORS 279B.220, 279B.230 and 279B.235; and

(q) Any terms and conditions authorized for negotiation.

(a) Public notice shall be given not less than 21 days prior to closing for the request for proposals, unless the City Manager determines that a shorter interval is in the public’s interest, or a shorter interval will not substantially affect competition.

(b) The City Manager shall document the specific reasons for the shorter public notice period in the procurement file.