2.60.320 Contracts.
Subject to award at the City Manager’s discretion. The following classes of contracts may be awarded in any manner that the City Manager deems appropriate to the City’s needs, including by direct appointment or purchase. Except where otherwise provided, the City Manager shall make a record of the method of award.
(1) Amendments. Contract amendments shall not be considered to be separate contracts if made in accordance with the Code.
(2) Copyrighted Materials – Library Materials. Contracts for the acquisition of materials entitled to copyright, including, but not limited to, works of art and design, literature and music, or materials even if not entitled to copyright, purchased for use as library lending materials.
(3) Equipment Repair. Contracts for equipment repair or overhauling, provided the service or parts required are unknown and the cost cannot be determined without extensive preliminary dismantling or testing.
(4) Government-Regulated Items. Contracts for the purchase of items for which prices or selection of suppliers are regulated by a governmental authority.
(5) Nonowned Property. Contracts or arrangements for the sale or other disposal of abandoned property or other personal property not owned by the City.
(6) Specialty Goods for Resale. Contracts for the purchase of specialty goods by the City for resale to consumers.
(7) Sponsorship Agreements. Sponsorship agreements, under which the City receives a gift or donation in exchange for recognition of the donor.
(8) Renewals. Contracts that are being renewed in accordance with their terms are not considered to be newly issued contracts and are not subject to competitive procurement procedures.
(9) Temporary Extensions or Renewals. Contracts for a single period of one year or less, for the temporary extension or renewal of an expiring and nonrenewable, or recently expired, contract, other than a contract for public improvements.
(10) Temporary Use of City-Owned Property. The City may negotiate and enter into a license, permit or other contract for the temporary use of City-owned property without using a competitive selection process if:
(a) The contract results from an unsolicited proposal to the City based on the unique attributes of the property or the unique needs of the proposer;
(b) The proposed use of the property is consistent with the City’s use of the property and the public interest; and
(c) The City reserves the right to terminate the contract without penalty, in the event that the City determines that the contract is no longer consistent with the City’s present or planned use of the property or the public interest.
(11) Used Property. The City Manager may contract for the purchase of used property by negotiation if such property is suitable for the City’s needs and can be purchased for a lower cost than substantially similar new property.
(a) For this purpose, the cost of used property shall be based upon the life-cycle cost of the property over the period for which the property will be used by the City.
(b) The City Manager shall record the findings that support the purchase.
(12) Utilities. Contracts for the purchase of steam, power, heat, water, telecommunications services and other utilities.
(13) Conference/Meeting Room Contracts. Contracts entered into for meeting room rental, hotel rooms, food and beverage and incidental costs related to conferences and City-sponsored workshops and trainings. (Ord. 135 § VIII(C), passed 3-13-2018)