2.60.090 Authority of City Manager.
For contracts and purchases covered by this Code, the City Manager is authorized to:
(1) Award contracts and amendments without specific authorization by the City Council whenever the contract amount is $100,000 or less and the proposed expenditure is included in the current fiscal year budget.
(2) Execute contracts and amendments with specific authorization by the City Council whenever the contract or amendment amount is greater than $100,000 and the proposed expenditure is specified and included in the current fiscal year budget.
(3) As the purchasing agent for the City, the City Manager is authorized to:
(a) Advertise for bids or proposals without specific authorization from the City Council, when the proposed purchase is included within the current fiscal year budget.
(b) Advertise for bids or proposals when the proposed purchase is not included within the current fiscal year budget after the City Council approves the proposed budget transfer.
(c) Purchase goods, services and/or property without specific authorization by the City Council whenever the amount is $100,000 or less and the proposed expenditures are specified and included in the current fiscal year budget.
(d) Purchase goods, services and/or property with specific authorization by the City Council whenever the amount is greater than $100,000 and the proposed expenditure is specified and included in the current fiscal year budget.
(e) Purchases of any goods or services in excess of $2,500 by City employees require authorization of the City Manager.
(f) Staff shall communicate purchase requirements to the City Manager and plan sufficiently in advance so that orders can be placed in economical quantities.
(4) Delegate, in writing, the signature authority described in subsection (2) of this section and the purchasing powers described in subsection (3) of this section. In the absence of a written delegation to the contrary, and in the absence of the City Manager, the signature authority described in subsection (2) of this section and the purchasing powers described in subsection (3) of this section are delegated in order as follows:
(a) Assistant City Manager/City Engineer;
(b) Mayor.
(5) Adopt forms, procedures, computer software and administrative rules for all City purchases regardless of the amount.
(a) When adopting the forms, procedures, computer software and/or administrative rules, the City Manager shall establish practices and policies that:
(i) Do not encourage favoritism or substantially diminish competition; and
(ii) Allow the City to take advantage of the cost-saving benefits of alternative contracting methods and practices.
(b) The City shall use these forms, procedures, computer software and administrative rules unless they conflict with the Code. (Ord. 135 § III(D), passed 3-13-2018)